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  • What is the Small Grant System?


    The Small Grants System is an instrument at the disposal of diplomatic missions which, alone or in cooperation with local partners (NGOs, public institutions, local authorities, Catholic missions) implement development projects.

    The priority objective of the projects is to implement the Millennium Development Goals. The beneficiaries of the project include mainly representatives of disadvantaged groups, particularly women and children.


    Depending on the needs and characteristics of the region, beneficiaries are selected in accordance with the principle of equal opportunities, particularly with respect to the gender, religion or origin. Projects include both small investments in infrastructure (e.g. renovation of buildings, construction of wells, purchase of equipment) and various types of training for local communities.


    Despite relatively small budgets, these initiatives have a substantial impact on beneficiaries and are cost-effective. The aid reaches directly the most vulnerable groups. Projects are prepared and initiated at the local level and take into account the actual needs of those groups and the local socio-cultural reality. Project management does not generate additional costs as it is part of the diplomatic mission’s responsibilities. That is why the entire amount allocated to a particular project reaches directly its beneficiaries.


    Where are development projects conducted?


    Projects can be conducted in every developing country on the OECD DAC list of ODA recipients. Actions taken in the framework of the Small Grant System are addressed to beneficiaries from the Global South in regions in Latin America through Africa and the Middle East, to Asia and Oceania, yet the greatest number of projects financed with Poland’s development cooperation funds have been conducted in recent years in the Eastern Partnership countries and Sub-Saharan Africa.


    How to obtain further information?


    A detailed description of the Small Grant System is available on the website of the “Polish Aid” program at (,malych,grantow,1537.html). For more information on the possibility of project implementation in a given area, contact the territorially competent Polish mission or send an inquiry by email to


    The Small Grants funds are distributed by Poland’s Ministry of Foreign Affairs in the manner of annual competitions. Project applications are first submitted to the Representative Office of Poland in Ramallah. Subsequently, the best projects are sent directly by the Office to the Ministry for the final selection.

    Organizations eligible to submit project applications must:


    1.      Be legally registered as:

    a.       Local (Palestinian) non-governmental organization,

    b.      International (but not Polish) non-governmental organization,

    c.       Catholic mission or other religious organization,  or

    d.      Local or Central government administration.


    2.      Be in a legal existence for a minimum of 5 years;

    3.      Have a track record of implementing projects funded by foreign donors.

    It is expected (though not mandatory) that the submitted project proposals fall within the following sectors:

                    1.      Education

                                    a.      Improving access to education, including the vocational training,

                                    b.      Providing equal educational opportunities for the disadvantaged.

                    2.     Water and Sanitation

                                    a.      Improving the water/sanitation infrastructure and access to water,

                                    b.      Improving waste management.

                    3.     Small and Medium Enterprises and Job Creation

                                    a.      Foster economic activity in the area of agriculture,

                                    b.      Strengthening businessmen associations and councils.

    To download the project application, >>>click here.

    Important Points:


    • Project proposals for 2016 must be submitted to the Representative Office by 15.12.2015.
    • Projects must have a timeline of 6-7 months only. The starting date must be no sooner than June 1, 2016 and the ending date no later than November 1, 2016.
    • The maximum budget allowed per grant is 30,000 EUR, but it should reflect the Applicant’s former experience in budget management. For example, if the Applicant had previously received grants of 5,000 EUR, it should not expect to receive 30,000 EUR through this grant.
    • The project budget must be prepared in the local currency (NIS).
    • The fact that the Applicant submits the application to the Representative Office in Ramallah does not guarantee the funding from the Ministry.
    • The fully prepared application must be submitted to
    • The results of the Small Grant Competition will be announced in April/May 2016.

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